After three decades in professional ministry, I think I’ve finally figured out how to make reporting to church council meetings more effective. I’ve tried everything from handouts and newsletters to color-coded stats and even skits.

Here are three key things I’ve learned:

1. Be Prepared – Speaking off the cuff often leads to rambling and going over time. Instead, write down your points. After you present, hand your notes to the church council secretary who is furiously taking the minutes of the meeting. They’ll appreciate it and can fill in the minutes with the data you’ve provided.
2. Be Brief – I now focus on sharing three things, thanking three people, and making three big requests.
   • 3 Things to Share – Though there are a bunch of great things to share, choose two past celebrations and one upcoming event with purpose to highlight.
   • 3 People to Thank – Mention three people who have made a significant impact, sharing a quick story about each. Everyone enjoys being honored by name and it highlights the wins of your disciple-making team.
   • 3 Big Asks – (1) Request prayer for specific goals (e.g., a number of kids to reach by Christmas); (2) Ask for prayer for a champion to step up for a future ministry; (3) Encourage everyone to pray about who to invite to the next Family Ministry event happening in the next 30 days.
3. Be Part of the Team – In our Leadership Council (using the One Board Model), Family Ministry has a named representative. Collaborate with this person to prepare and present the report. This partnership helps keep our message clear and consistent.

How do you prepare, and present ministry reports to the congregation you serve?

“On arriving there, they gathered the church together and reported all that God had done through them and how he had opened a door of faith to the Gentiles.” Acts 14:27